How to make a request to the archive to confirm work experience?

Received document

Responses to requests received from employees contain their personal data and other necessary information. They are compiled in accordance with the requirements developed for such documents in the organization itself.

Help structure

Despite the absence of a generally accepted form in which to draw up a response to a request received by the Pension Fund, a standard template is used almost everywhere. The commonly used form of certificate for the Pension Fund includes:

the name of the legal entity that issued it with the address and telephone number and (additionally) some details;
date and registration number;
Full name and passport details of the employee;
positions held and length of service, transfers and order numbers reflecting changes in qualifications and movements up the career ladder;
signature of an authorized person with date;
certifying seal.

Completed sample

When preparing a certificate of work experience, it is easy to find a sample

It is only important to pay attention to who provides the certificate to the Pension Fund - the state archive or the organization where the employee worked. When an archival certificate is compiled for the Pension Fund, the sample proposed by the basic rules for the work of organizational archives is used. Their board of Rosarkhiv approved them in 2002

Their board of Rosarkhiv approved them in 2002.

To draw up a certificate of work experience for an organization, it is not necessary to adhere to this sample, since it has its own developments for such a case.

Form

Clause 8.2.2 of the archival rules suggests using a sample of an archival certificate of work experience for the Pension Fund of Russia, as well as other such documents, in the form of forms used by the organization. Or in the form used in Appendix 42.

How to get a salary certificate for a pension fund

A certificate for the Pension Fund is obtained from the accounting department of the organization in which the future pensioner worked. In small firms, you need to verbally ask the chief accountant to draw up a document. In some organizations, the preparation of such paper is directly carried out by the manager.

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The certificate reflects information that the employer transferred the required contributions to the Pension Fund of the Russian Federation on behalf of the employee. Their exact size is indicated. In addition, copies of payment documents confirming the sending of contributions are additionally attached. Sometimes such papers are not provided.

Confirmation of preferential work experience through the enterprise archive

I sent the request on March 16, if there is no response, I will never receive a pension at all. From the local UPRF they answered me: “Gr. Novoseltsev A.V. at the age of 60 years with the required length of insurance service of 8 years, he has 8 years 5 months 29 days, with the required value of the individual pension coefficient of 11.4, he has 6.343.” I sent inquiries to several organizations that were not taken into account when calculating length of service. There is a nuance: from 1974 to 1989. served his sentence in colonies, but the length of service over these years is not taken into account, and certificates from all places of detention were sent. Please advise what should I do in this situation...

This application can be sent by mail, after which a response in the form of an archival certificate (extract) will be sent to the address specified in the application.
You can also personally come to the archive department with documents (passport, work book and SNILS) and receive a certificate about the required periods of work.

How to make a request to the archive to confirm work experience, sample

After applying to the position of director of the state archive (indicate which one and where it is located) with your last name, first name, patronymic, you enter in the form your full name and actual address of residence where you plan to wait for correspondence. You should definitely include either a phone number or an email address (or better yet, both) as your contact information. Of course, if you ignore these requirements, the request will be considered anonymous, and you will not have to wait for it to be fulfilled.

Next we will talk about the features that need to be taken into account when communicating with employees of storage departments, reading rooms and other “public places”. It is they who will have to process and satisfy requests for relatives coming from interested citizens.

Sample request to an organization for confirmation of work experience

5.8. The user's request is considered and executed by the archive if the request contains the name of the legal entity (for citizens - last name, first name and patronymic), postal and/or email address of the user, indication of the topic (question), chronology of the requested information.

5.8.1. The thematic request of a state body or local government body related to the performance of their functions is considered by the archive as a matter of priority within the time limits established by law or within the time limits agreed upon with them. The execution of such a request is carried out free of charge.

Confirmation of work experience

The topic of retirement is constantly relevant, since every year certain generations of people finally become pensioners and can go on indefinite leave, doing all the things for which they simply did not have enough time before. Of course, once the job goes away, that means the wages go with it.

A pensioner needs funds for subsistence, and what their amount will be depends on the information contained in the work book

However, the pensioner continues to live, which means he must pay some money for his needs. As a consequence, the state assumes the obligation to support him until the end of his days, thereby compensating for all the years of his work, during which the great honor of the time, health and strength of the current pensioner was spent working for the good of society.

The length of a person’s working life is also called seniority. So, the document that confirms the required length of service is a work book, which every person engaged in labor activity has, at least officially.

The following characteristics of a citizen’s retirement period will depend on how correctly the data is entered into the document we are interested in:

retirement age;
social services potentially received in the future;
social benefits potentially accrued to the pensioner;
pension amount.

However, depending on the labor data, not only the amount of the pension is determined, but also the subsequent provision of social services to the pensioner free of charge and other nuances

The letter of the law in force on the territory of our country indicates very clear nuances of registration and entering information into the document in question. Unfortunately, any deviation from the rules or a mistake made will not be easy to correct, especially if several years pass after they are entered into the book, and subsequently this may not have the best effect on the pensioner’s receipt of funds. Therefore, we advise you throughout your life to monitor what information employers enter into your pension book, or, if the retirement age has already approached and you have not carried out such tracking, study the contents of the work book before applying for a pension payment.

It is necessary to ensure that the information entered in the personnel department inside the tour book contains true information, that is, corresponding to reality

So, here is what information in your work book will need to be carefully checked for truth:

the date of your entry into a specific position;
coincidence of the position with the staff or staffing schedule;
date of dismissal with exact information (article, reason);
the full and correct name of the employing organization in which the pensioner previously worked;
the time period during which the pensioner underwent advanced training.

To make a record in the labor department, the personnel department of your organization must draw up an order each time, the storage of which subsequently gives us a chance to discover valuable information that affects the payment of pensions

Absolutely all information entered in the work book corresponds to a specific document of the title type - an order. Unfortunately, sometimes, due to the illiteracy of personnel department employees, the information in books and orders differs, or both are entered incorrectly. As a result, inaccuracies and errors in documents again bring trouble to you, and finding and establishing true information can sometimes be incredibly difficult.

How to write a request for a salary certificate for calculating a pension

Samples on the topic: Application, Local self-government Appendix No. 1 to the Administrative Regulations for the provision of municipal information in the Mytishchi District Archive Department from, (full full name) date of birth, living at the address:, tel. APPLICATION Please issue a certificate confirming the length of service, renaming of the enterprise (organization) and wages: (enter the name of the organization) in the position (indicate the number of the store, canteen, name and number of the workshop, laboratory, department) Employment order: N dated 19 , accepted since 19. Order of dismissal: N dated 19, dismissed since 19. If my personal card is in the documents, please give me a photocopy of it. To calculate (recalculate) my pension, please issue a certificate of my salary (indicate the years of maternity leave in these years): for 5 years from 19

Application for a salary certificate

Application for a salary certificate

How to apply correctly? statements

Where to write an application for a salary certificate for calculating a pension

Request to the organization about salary for pension calculation

3 answers to the question on the topic “For calculating pensions”

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How to make a request for a certificate to confirm work experience

Pensioners quite often have to prepare an application for confirmation of work experience. However, individuals either do not know how to correctly draw up such a document and what information to enter into it, or have a rather vague idea about it.

I recently submitted an application that I had written, relying on intuition, but I never received a positive response, since the archive staff wanted to see completely different information in the document. After that, I consulted with a lawyer I knew, and he helped me draw up the application properly.

In the article I will talk about why a document of this kind is needed, what structure must be followed when preparing it, and also what information should be present in it. In addition, emphasis will be placed on the required application details.

How to make a request to the archive through State Services, order and receive a certificate

Archival certificate is a necessary document. Using it, you can obtain information in cases of need: confirm relationship; take data on length of service, salary; study a genealogical matter; collect information about a cultural institution, museum, and its history.

The service is provided by the Federal Security Service of the Russian Federation. Before executing a request, decide on the topic of the document: thematic, social and legal sphere, or searching for relatives.

If necessary, contact the archive at your location. However, using the government services website, the operation is much more convenient and saves time.

From the article you will learn how to make a request to the archive through the State Services portal.

Who can contact the archive through State Services?

Individuals and legal entities can apply through the State Services portal. Submission by proxy is possible. Regarding the required certificate, the time frame for completing the procedure will vary. In Moscow usually twenty working days.

To submit to the archive, you must describe the question and attach all known information. It is enough to submit an application and write in the field all the materials that are requested. Passport details will not be required, since they are already entered during registration.

Applications are accepted from those who are registered on the portal.

Types of archival references

Before receiving the material, you need to determine the type. They differ by type (genealogical, thematic, socio-legal).

Types of archival references:

Personal (genealogical). Regarding pedigree, it is suitable for ordinary people.
The most common ones are about work experience. It is possible to obtain salary data.
Education. Needed for provision to pension and other funds.
About cultural issues. To identify a sufficient amount of knowledge about the institution and its history.
Will.
About deportation, etc.

Sample request

If an application is submitted through the public service portal, it must be clear and concise, without containing unnecessary information. First of all, in the preparation you need to indicate personal data: full name, telephone number and postal address (if the person is an individual). However, legal

When drawing up, the person must note the name of the organization. The next step is to describe the topic, all the requested facts

It is important to provide the signature and initials of the applicant, feedback address

Statement No. 1 (to provide information from the archive)

Application No. 2 (to provide an archived salary certificate)

Application No. 3 (for issuing an archival certificate confirming the award of a medal)

filling out application form No. 1

filling out application form No. 2

filling out application form No. 3

Refusal to solve a problem occurs in the following cases:

there is no information required for the case;
last name, first name, patronymic are not indicated, there is no signature with feedback;
there is not enough specificity about the third party (if necessary);
the submission constitutes a federal-level issue, or news that cannot be disclosed because it is a state secret (provide authorities who can receive this kind of information).

Required documents

They differ depending on topics and types. If the topic is of a labor nature, you need information about length of service and salary.

Related aspects are resolved using personal information about a relative (in this case, written confirmation of the processing of personal information is required). If the surname is changed, the same initials will be used.

Genealogical questions - everything that can somehow help in the search can be studied independently in the archive room.

It is important to describe the most accurate information about the service. Individuals and legal entities can apply

Individuals and legal entities can apply.

Before sending a request, you need to determine the form of the request and prepare the material that is necessary to solve the problem.
There are 3 types of requests: genealogical, thematic, socio-legal.
When drawing up an application, you must indicate your full name, phone number, feedback and personal signature.
You can easily submit an application through the public service portal by entering your email address, and you will receive a notification of consideration or refusal.

From the article we learned what types of archival certificates there are, why they are needed and how to obtain them through the State Services portal.

How to correctly formulate a response to a request to a pension fund

How to correctly formulate the text of a letter to the pension fund if you need to confirm an employee’s maternity leave (in 1984), but the leave orders were destroyed years ago, there is no information in the personal card, but there was no salary payment for the period of maternity leave (1 year)?

A certificate with false information about your salary can also cause a tax, labor, and, in some cases, prosecutorial audit. The difference in salary from the information provided by the employer in reports (pension, tax) and the certificate issued to the employee is grounds to suspect the company of paying unofficial salaries. And, as a result, the reason for conducting various types of inspections, depending on under what circumstances and by which department this difference was identified.

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Comments (7)

7 out of 7

Ivan 12/27/2016 at 21:15

Hello. We lived in Kazakhstan in the city of Tselinograd. He worked as a passenger carriage conductor. The name of the city changed, now Akmola, now Astana. The company also changed. A certificate is needed to restore work experience from January 28, 1993 to June 24, 1999. Because during this period everything changed. The writing is excellent, everything is readable, but the stamp and seal are illegible. How can I request this certificate?

A medical representative may obtain a medical sample from a sales representative. For this purpose, it is appropriate to establish a list of sales representatives authorized by the marketing authorization holder for the purpose of sampling. Promotional samples cannot be provided at the request of a healthcare provider. If the person authorized to prescribe medicinal products for human use is also a health care provider, he may request the provision of an advertising sample, subject to the above conditions, as a person authorized to prescribe medicinal products.

Data-id=”2187″ data-respond=”comment”>

Yuri 01/24/2017 at 14:20

Hello, my question is this: how can I get a certificate confirming my work experience that I worked as an electric and gas welder in Uzbekistan? I left there in 1994, wrote requests to the archive, but there was no answer, one day they sent a letter saying that the archive had burned down. I have worked since 1979, I have been working as an electric and gas welder since 1982 (I started working in the army). After serving in the army, he became an electric and gas welder in 1983. I was twice on disability pension, submitted certificates to the pension fund, now the time has come for retirement under preferential service, the pension fund again requires a certificate. My head is already spinning, where to look for these certificates again, because many enterprises have closed, and many have been renamed.

Equipment advertising sample current related information. For each sample, the seller must be provided with a current product statement, including the date of approval or last revision, by the sales representative. For each sample, current information about how the product should be refilled must be provided.

How to write a request to the archive

Updated information on the method of reimbursement from public health insurance for a medicinal product placed on the market may, depending on the specific medicinal product, have a dual nature. This information must also include an indication of the amount of compensation and any prescriptive or indicative limitations.

06/02/2014 at 19:50

What do people do when there is a need to restore lost information of various types or simply find out socially significant information (this could be data about relatives, obtaining copies of lost documents, restoring information about work, awards, location of people or institutions and other background information)? Of course, they go to the archives

True, to do this, it is important to know what kind of archive you need and how to make a request to the archive. This is exactly what we will talk about in this article.

Information about the method of reimbursement for a medicinal product must always be up-to-date, that is, it must correspond to the actual state of its reimbursement as of the date the medicinal product was prescribed by the doctor. Providing samples of medicines to persons who do not have permission to prescribe medicines. Providing promotional samples of medicinal products to persons who are not authorized to prescribe medicinal products is prohibited under Section 5a(4) of the Advertising Regulation Act. It is unacceptable for drug samples to be offered to patients by a sales representative or offered and given to healthcare professionals who are not authorized to prescribe drugs.

Collection of documents for confirmation

To calculate your pension, it is important to take care in advance of collecting documents that confirm periods of work. It’s best to wait 2-3 months beforehand, as the procedure may take a long time

If a work book is available and all periods of work are reflected in it, then in addition to it you may need:

military ID;
certificates of maternity leave;
documents confirming the change of personal data (full name) of the applicant.

Request for a certificate to confirm work experience for the Pension Fund

To confirm work experience that is not reflected in the work book (for example, while working under the civil process, subject to the deduction of appropriate contributions), you can request a certificate from the pension fund.

It is needed, first of all, for submission to third-party bodies, for example, to the court. You can obtain it either by contacting the Pension Fund in person, or through electronic services, for example, “Gosuslugi”, as well as by registering in your personal account on the appropriate resource in the Pension Fund on the Internet.

Sample certificate

Other confirmation methods

If information about the employee’s length of service is not in the work book, or there are no corresponding records in the personalized accounting system, then there are other methods of confirmation, such as: certificates from the archive and witness testimony.

Archive request

Information about the facts of labor activity is not lost forever, but over time is sent to state archives, which, upon request, can provide a certificate about a particular period of work.

An application to receive documents from the archive can be submitted either by the citizen himself or by delegating these powers to the Pension Fund of Russia, whose employees themselves send requests as part of interaction between government agencies.

Sample application

The deadline for providing the necessary papers is 30 days.

According to testimony

In exceptional cases, length of service may be confirmed on the basis of witness testimony. They can only be used if there is archival evidence confirming the impossibility of providing the necessary information.

The testimony of at least two witnesses with whom the applicant had an employment relationship is taken into account. As a rule, this confirmation method is used in legal proceedings.

Sample request to an enterprise to confirm work experience

signature from Request for information for presentation to the pension fund To the archival department of the administration of the municipal formation "Smolensky district" of the Smolensk region from (full name)______________________________________________________________________________Registered at the address:______________________________________________________________________________Tel.:_______________________Please provide a SALARY CERTIFICATE in "___________________________________________________________" (name of organization) for period (no more than five years) from to ____________, from to, from to in the name ______________________________________________________________________________ (Full name during work) In the position of ______________________________________________________________ In the brigade, department ________________________________________________________________________________________________ according to entries in the work book No. _________________________

Each case must be confirmed by official documents. You can find out more detailed information about these changes in legislation and confirmation of work experience when caring for an elderly or disabled relative from this video.

Rules for calculating work experience

Today, three types of length of service are used to calculate various types of pension benefits in Russia:

Total work experience. It should be understood as the total working time of a citizen.

Insurance experience. The period for which contributions to the Pension Fund were deducted in favor of the employee. Citizens who are entrepreneurs are required to pay for themselves. Contributions are also deducted from payments under GPC agreements.

Special, preferential experience. It means working in exceptional, difficult conditions, in hazardous industries, as well as working in specialized positions in healthcare and educational organizations.

Accounting is carried out according to the following rules:

Calendar calculation of periods is used on the principle of deducting the start date from the end date of work activity, plus one day.
If a citizen worked two jobs (part-time), then priority is given to that period of concurrent work activity, the calculation of which is most profitable for calculating a pension.
To calculate any type of length of service, a work book is used - the first document that can confirm the periods of an employee’s work activity. To be submitted to the Pension Fund, it must be completed correctly, that is:

All entries in it must be reflected in the employer’s local documents - orders. The work book must indicate their details (number and date).
Records of dismissal must be sealed with the organization's seal. This rule does not apply to work for individual entrepreneurs, for whom, in principle, the presence of a seal was an optional condition for conducting the relevant activity.
Blots and corrections in the work book are unacceptable.

In accordance with legal norms, length of service, in addition to performing a work function under an employment contract, includes:

"sick leave";
time spent on parental leave up to 1.5 years;
period of care for disabled citizens (under a number of conditions);
service in the army and equivalent structures (under a number of conditions);
period of being in the status of unemployed with receiving the corresponding benefits (under a number of conditions);
time spent with a spouse who is a contract serviceman in an area where work activity is not possible.

The following periods are not included in the length of service:

training at universities and colleges;
undergoing industrial practice;
serving a sentence in prison;

How to correctly send a request to the archive to confirm your work experience

In order to obtain official confirmation of his work experience, each citizen is required to draw up and send a corresponding request to the archive. It must be drawn up in compliance with all agreed rules in order to avoid a refusal.

a citizen is obliged to submit requests for proof of his work experience only after sending an official application for receiving pension benefits to the pension fund department;
the application to the pension fund is accompanied by all the documents required to confirm the identity of the recipient;
a citizen must be at the legally established age for retirement in order for a request for confirmation of work experience to be approved;
When submitting a request, it is necessary to accurately indicate the position in which the citizen held during his working life:
the period of stay of the pension recipient in the position for which the length of service is to be determined must be accurately indicated, including an exact indication of the date of acceptance and removal from the position;
the request must be processed and processed exactly within the time limits specified by the provisions of the current legislation;
responses to such requests are issued to recipients only if they have Russian citizenship;
if a citizen has the right to receive preferential length of service under the terms of registration of pension provision, such information is also required to be indicated when sending a request to determine work experience;
evidence that a citizen has a certain professional qualification is required when determining his total work experience;
registration of receipt of such a request to confirm the availability of work experience in the proper amount is carried out in strict accordance with the form and procedure established by law.

Sample request to an organization for confirmation of work experience

The period for executing a request of a socio-legal nature in the archive should not exceed 30 days from the date of registration of the request. With the permission of the archive management, this period may be extended if necessary, with mandatory notification of the user. The deadline for executing a request for the archive's NSA is no more than 15 days from the date of its registration.

According to the Basic Rules for the work of archives of organizations (approved by the decision. Sample application for obtaining an archival certificate of post-salary pay. Data for that is included in the archival certificate confirming work experience). Hands bring joy to the heart: the work of the “Housewife” club is being resumed in Nizhnekamsk. To submit a request for confirmation of work experience and size. The exact name of the organization, position, in accordance with the work book; Fill out the application form available in the “Archive.

How can an employer issue an archival certificate of work experience?

it is drawn up on the organization’s letterhead;
indicate the date of compilation and number;
specify in whose name the information was issued;
in case of confirmation of length of service, indicate the period of work with reference to orders on hiring and dismissal indicating their details, in other cases - with reference to other official orders issued by the employer;
indicate the purpose of issuing information based on the request. In our case - for submission to the Pension Fund;
Be sure to sign with the manager and affix a stamp, if available, for additional confirmation of authenticity.

For example, when registering inheritance rights or privatization, you may need an archival certificate of Form 9 - as it is also called, about registration or registration. You can get it either from the MFC or from local authorities. And if you need confirmation of length of service, for example, to obtain the title “Veteran of Labor” or upon retirement, then you should contact your employer directly - the current one and, if necessary, the previous one. If for some reason the organization no longer exists, then information should be requested either from its successor or from the city archive.

Sample request to an organization for confirmation of work experience

If the archive is not competent, then within 7 days it is redirected to the competent authority with notification of the applicant. Results of the service Drawing up an archival certificate is a free service. As a result of the processing of personal data, the following official paper is issued:

Please confirm the fact of awarding the medal “Veteran of Labor” (assigning the title “Resident of Siege Leningrad”). Full name, contact details: Approximate name of the authority carrying out the awarding events: Requirements for requests The request is considered subject to the following requirements:

Confirmation of preferential work experience through the enterprise archive

A month has passed, and there is no response to the request for information about work from the organization where they must confirm their work experience. I don't have enough points to receive a pension. I have enough experience, but no points. I live in a village, but I sent a request to the city where I used to work. I don’t have enough money to go on my own yet.