How to make a request to the archive to confirm work experience

The consequences of the absence of evidence that a citizen of the Russian Federation carried out any official work activity (with the payment of taxes) is clear even to the average person. Without a work book, there is no right to a labor pension.

Therefore, confirmation of work experience is considered an urgent problem for a modern person who has Russian citizenship.

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What problems might arise?

Formally, registration in the compulsory pension insurance system and receipt of SNILS means that the employer has begun to transfer funds to the pension “piggy bank” on a monthly basis.

But for the employee it is also important that all the nuances like:

The exact date of hiring.
The name of the profession according to the staffing table.
Date of dismissal and exact wording under which article.
The exact name of the receiving (dismissing) organization.
Period of advanced training.

It happens that due to the mistake of a careless HR specialist or employer, entries are not made in the work book. Also, no one is immune from the fact that the documents contain errors, inaccuracies, and incomplete filling.

Failure to comply with the “Instructions for filling out work books” leads to incorrect recording of work experience. Errors are unacceptable and must be corrected!

The adjustment is carried out by collecting missing and clarifying documents. Based on these papers, new entries are made in the work book. If necessary, the applicant reports them to the territorial department of the Pension Fund of the Russian Federation.

But this happens when the former employer has been liquidated or does not exist for other reasons.

How to make a request to the Pension Fund archive for a pension

In this section you need to select the type of appeal. A statement confirming your work experience and salary is required.
Fill in the form:

indicate the applicant’s full name and organization name;
correctly indicate the period of work in the form;
indicate the location of the company;
the position held by the applicant at that time.

Artem, good afternoon! You can obtain information about length of service for periods of work until 2021 by making a request to the archives of your city and receiving an archival certificate. To obtain an archival certificate, you need to make a request directly to the archive, or you can also through the MFC or the Pension Fund.

Based on what archive documents can incorrect or incomplete information be restored?

Certificates of places of work before 2002 and information about work in liquidated organizations are issued by the archival institution based on the data preserved in the repository.

This includes the following permanent storage and personnel files:

Personal accounts for individual employees.
Orders for personnel.
Characteristics from the place of work.
Personal things.
Payroll statements.

Extracts from documents allow you to restore your work history. But a document that is officially drawn up has legal force. At the same time, the archive form is not the only condition. The document must be signed by the manager and refer to the numbers of archival files and sheets in them.

How to make a request to another city about work experience

If necessary, the applicant reports them to the territorial department of the Pension Fund of the Russian Federation. But this happens when the former employer has been liquidated or does not exist for other reasons. Based on what archive documents can incorrect or incomplete information be restored? Certificates of employment until 2021 and information about work in liquidated organizations are issued by the archival institution based on the data preserved in the repository. This includes the following permanent storage and personnel files:

It doesn't have to be anonymous. It contains the full name, postal address or email of the applicant.
The application must be understandable and written in Russian.
The request cannot contain profanity.
The request must be logical.

How to make a request to the archive to confirm work experience

All data of liquidated organizations is contained in the archives of municipalities, regions and territories. Every adult citizen has access there. Archive specialists will explain in detail how to make a request to the archive to confirm your work experience.

In what cases does the applicant apply?

Today's pensioners are faced with many problematic nuances when calculating their pensions. The fact is that for many institutions of the Soviet period it is practically impossible to find legal successors. The “heirs” of the company refuse to certify data on the work experience of former communist comrades.

The organization refuses, and the former employee has to organize a search for archival data.

Meanwhile, the length of service and the amount of pension and social benefits are affected by:

Availability of preferential experience.
Having special experience.
Experience working in state (municipal) institutions.
Name of profession.

Knowing this, a future retiree should be worried if he discovers that:

The entry in the work book is missing or provides inaccurate information.
The stamp of the organization (hiring or dismissing) has difficult to distinguish letter designations.
There is no record of the reorganization of the institution (company).
The company name does not match the organization name in print.

Confirmation of preferential work experience through the enterprise archive

The husband worked as a projectionist at the Worker club of the Palna-Mikhailovka State Farm, Stanovlyansky district, Lipetsk region from July 7, 1970 to December 11, 1971, which is recorded in the work book. However, the Pension Fund did not receive confirmation of this length of service and salary for this period.

A month has passed, and there is no response to the request for information about work from the organization where they must confirm their work experience. I don't have enough points to receive a pension. I have enough experience, but no points. I live in a village, but I sent a request to the city where I used to work. I don’t have enough money to go on my own yet.

We recommend reading: What documents are needed for a social card for a large family

Classification of applicant requests

Each of us has the right to visit the reading room of the state archive. Archival specialists work and serve (help) readers during reception hours. They offer their services free of charge or for payment of a state fee.

Covered services include biographical and genetic statements. Social and legal requests are processed free of charge. What belongs to them?

This includes the following information:

information about work experience;
salary data;
awards;
the use of repression and subsequent rehabilitation;
state of health at a certain point in time;
periods of service in the Von units.

See what the cost of a pension point is in 2021 for calculating a pension. About insurance contributions to the Pension Fund in 2021. Find it at the link.

Your lawyer

Archive specialists will explain in detail how to make a request to the archive to confirm your work experience. In what cases does the applicant apply? Current pensioners are faced with many problematic nuances when calculating pensions. The fact is that for many institutions of the Soviet period it is practically impossible to find legal successors.

In accordance with the regulations of this service, when requesting an archival certificate in person, it must be provided no later than 2 business days after the documents are provided (passport, military ID, certificate of registration of a minor).

Services for providing archival information

This service is included in the list of government services and is provided through:

Multifunctional Center;
When visiting the archive in person;
By email.

Any application is processed within 30 days. If the archive is not competent, then within 7 days it is redirected to the competent authority with notification of the applicant.

Results of service provision

Preparation of an archival certificate is a free service.

As a result of the processing of personal data, the following official paper is issued:

Request for clarification of information missing in the application.
Justified refusal with references to regulations and reasons.
A copy certified by the archive.
Archive transcript.
Extract from archive documents.

How to make a request for a work book in another city

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