How to obtain an archived salary certificate for a pension through State Services

Order a certificate from the archive for a pension via the Internet

How to order a salary certificate for a pension in another city

The entry in the work book is missing or provides inaccurate information.
The stamp of the organization (hiring or dismissing) has difficult to distinguish letter designations.
There is no record of the reorganization of the institution (company).
The company name does not match the organization name in print.

A sample application is as follows: Ya. Full name, passport details, living at the address, I ask you to provide me with a government service and clarify my place of work for the period from 01/01/1976 to 31/12/1984. I have read the list of reasons for refusal. Private requests For citizens of the Russian Federation, various forms of requests submitted for consideration to the archive are offered. Examples:

Certificate of salary.

Statement. Please give me information about the amount of wages at the enterprise for the period.

Information about evacuation from besieged Leningrad.

Statement. I ask you, full name, passport details, to give me information about the evacuation from besieged Leningrad.

How to find an archive of wages for calculating a pension

The consequences of the absence of evidence that a citizen of the Russian Federation carried out any official work activity (with the payment of taxes) is clear even to the average person. Without a work book, there is no right to a labor pension. Therefore, confirmation of work experience is considered an urgent problem for a modern person who has Russian citizenship. After all, the successful solution of this issue depends on:

Retirement age.
Availability of a set of social services
The amount of social payments.
Amount of pension provision.

What problems might arise? Formally, registration in the compulsory pension insurance system and receipt of SNILS means that the employer has begun to transfer funds to the pension “piggy bank” on a monthly basis.

How to obtain a salary certificate for a pension from an archive from another region via the Internet

In the case of going to work or carrying out other activities that are subject to inclusion in the insurance period, the assignment of a pension, unemployment benefits, the citizen caring for the care must independently, within five days, notify the territorial body of the Pension Fund about this so that the monthly compensation payment is terminated on time. I have been working as a pensioner for a year, which is why I did not receive a bonus. I quit on April 8th of this year. The Pension Fund said that they would start paying me pension supplements only in August.

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As is known, the policyholder provides information on 25 or more insured persons working for him for the previous reporting period in the form of an electronic document signed with an enhanced qualified electronic signature in the manner established by the Pension Fund of the Russian Federation. But other insurers, regardless of the number of employees, can also submit reports to the Pension Fund in electronic form with an electronic signature. Moscow and the Moscow region recommends that all policyholders switch to electronic interaction with the Pension Fund. Important: if the reporting is submitted electronically with an electronic signature, then the obligation to submit reporting on paper is canceled.

Salary certificate from place of work

If the archive is not competent, then within 7 days it is redirected to the competent authority with notification of the applicant. Results of the service Drawing up an archival certificate is a free service. As a result of the processing of personal data, the following official paper is issued:

Request for clarification of information missing in the application.
Justified refusal with references to regulations and reasons.
A copy certified by the archive.
Archive transcript.
Extract from archive documents.

What forms are there for an applicant (using the example of St. Petersburg)? Requests are distinguished by grounds: a general question or a private application, for a specific circumstance. It is recommended that any request be filled out in print, using the Internet and modern communication methods.

How to obtain a salary certificate for a pension from an archive from another region via the Internet

The citizen must be interested in providing this document. It is best to fill out the certificate in the prescribed form. A sample document can be found on the Internet. But often the certificate is filled out in any form. This is not prohibited, but it can lead to a lot of mistakes. The salary certificate must contain the following information:

small queues due to the large number of operating windows.
the opportunity to use government services without unnecessary running around institutions;
pre-registration via the Internet or by phone;

How to make a request to the pension fund archive for a pension?

Otherwise (if the salary does not correspond to the maximum earnings ratio of 1.4), the citizen needs to bring a salary certificate for any 5 years before 2002. Algorithm for obtaining a certificate of earnings from a liquidated enterprise There are no legislative acts that would describe the procedure for restoring information about earnings from a liquidated enterprise. The law only contains instructions on the actions that need to be taken to confirm work experience. At the same time, Pension Fund employees adhere to the position that information about salaries should be taken from archival sources from pay slips, personal account statements, etc.

What procedure can be proposed for a future pensioner to confirm his earnings? Initially, you can seek advice from the Pension Fund. It is quite possible that the documents you submit will be sufficient to apply for a pension .

Request to the archive for confirmation of work experience

Every citizen upon reaching retirement age has the right to count on the payments due to him.

Their amounts largely depend on length of service - the number of years actually worked. When applying to the Pension Fund for a pension, a citizen is required to confirm his length of service.

Usually, for this it is enough to provide a work book, which reflects all periods of work, but in some cases the process of confirming it can take a long time - this may require additional documents or even legal proceedings.

Rules for calculating work experience

Today, three types of length of service are used to calculate various types of pension benefits in Russia:

Total work experience. It should be understood as the total working time of a citizen.

Insurance experience. The period for which contributions to the Pension Fund were deducted in favor of the employee. Citizens who are entrepreneurs are required to pay for themselves. Contributions are also deducted from payments under GPC agreements.

Special, preferential experience . It means working in exceptional, difficult conditions, in hazardous industries, as well as working in specialized positions in healthcare and educational organizations.

Accounting is carried out according to the following rules:

In accordance with legal norms, length of service, in addition to performing a work function under an employment contract, includes:

"sick leave";
time spent on parental leave up to 1.5 years;
period of care for disabled citizens (under a number of conditions);
service in the army and equivalent structures (under a number of conditions);
period of being in the status of unemployed with receiving the corresponding benefits (under a number of conditions);
time spent with a spouse who is a contract serviceman in an area where work activity is not possible.

The following periods are not included in the length of service:

training at universities and colleges;
undergoing industrial practice;
serving a sentence in prison;

How to write an application for confirmation of work experience

Today there are no requirements for drawing up applications for certification of earned experience, so you can send letters to the addresses of organizations where a person worked or to archival institutions in any form.

The letter requires a request to confirm the fact or time of labor relations in a specific enterprise or earned experience in the organization, displaying the position, or to provide the amount of salary during the working period in the organization.

A photocopy or an excerpt from the work book is attached to the request.

The text of the request looks approximately as follows: “According to Art. 62 of the Labor Code of the Russian Federation, I ask you to provide a certificate to certify my earned experience in calculating my pension...”

If the company in which the applicant worked was liquidated, then you need to contact the archives. When you come to the archive in person, the request is filled out according to the accepted template, which is provided by the archive employee.

It should be noted that today's pensioners are faced with a number of problems when calculating pensions, since many institutions from the USSR period have been re-registered without displaying legal successors in the statutory documents. Such institutions do not want to provide certificates confirming the work activities of former employees.

Meanwhile, the length of service, the amount of pension and social benefits depends on:

Availability of a grace period.
Having specialized experience.
Work experience in government organizations.
Position held.

Therefore, if a future pensioner has identified shortcomings in the documents, they urgently need to correct them. Possible disadvantages when applying for a pension:

The work book is lost or the entries in it do not correspond to reality;
The institution's stamp on admission or dismissal is not clear;
There is no record of enterprise reform;
The name of the institution does not match the name in print;

Example application for confirmation of work experience

When drawing up an application for information about your work experience, you can use any sample request. At the same time, we must remember that the rules for drawing up an application are the same as the rules for drawing up any official documents. Therefore, in order for the request to be granted, you must indicate:

FULL NAME. submitting an application.
Postal address to receive information.
Information about the institution
What position did the employee hold?
About the time period during which the parties maintained labor relations.

Below is an example of such a statement.

Confirmation of place of work and position held

The legislator has not established the form for an application to the archive to certify experience, so you can draw it up yourself. Of course, such an application is written on an A4 sheet and all information about the applicant must be displayed on it.

The statement might look something like this:

At the top, on the right, is the name of the archive where the request is sent.
Full name is written a little lower. author, date of birth, residence address and contact information.
Then in the middle of the line is written “STATEMENT”
The text part displays the request: “Please issue a document confirming your work experience...”, displaying:

Names of the institution.
Names of the structural department.
Position held.
Time of labor relations.
Display the place where the certificate is required and for what purpose it is requested (“... The document is required for submission ...”).

Date of submission of the request and signature of the author of the letter.

The procedure for confirming work experience

The main way to confirm work experience for calculating pensions and other social benefits is to provide the relevant documents.

This is especially true for the periods before 2002, when there was no unified system of personalized accounting.

The main document in this case is the work book, information not reflected in which, however, can be confirmed by other papers from employers.

Preparing documents in advance for granting a pension

When submitting a request, you must present a document proving your identity, in this case your passport. 5 Make sure that the information and documents you provide (in 1 copy) are notarized. You can submit a request for an archival certificate personally to a consultant in the archive, send it by registered mail, or make an online request to the archive website. Your request must be processed within 30 days, after which you must receive the necessary certificate and pay for archive services, since all services of municipal enterprises are paid.

6 You have to go to the archive for various reasons: to collect information for assigning a pension, to collect certificates for entering into an inheritance, to collect information about deceased or existing relatives, to find out the history of a house, street, etc.

Where to get a salary certificate for a pension if the company is liquidated

The Pension Fund requires information about earnings only before 2002 (if any). The fact is that since 2002, the amount of salary is not directly involved in the calculation of pensions, since it is determined on the basis of contributions that the employer made for each employee.

The employer submits quarterly reports on these contributions and the amount received for each employee is displayed on his personal account. If, based on personalized reporting data, a citizen’s average earnings are at least 2.5 thousand rubles, then no additional documents will be required.

Otherwise (if the salary does not correspond to the maximum earnings ratio of 1.4), the citizen needs to bring a salary certificate for any 5 years before 2002.

There are no legislative acts that would describe the procedure for restoring information about earnings at a liquidated enterprise.

Where is it located and how to access the salary archive to calculate your pension?

For the period from 2002, the amount of insurance contributions accrued by employers on wages will be reflected on the individual personal account.

If an employee worked without official registration and received a salary “in an envelope,” there will be no information about the funds earned on the personal account.

You can try to obtain information about whether the organization has a legal successor from the tax service at the place of previous registration. If an organization has been liquidated or transformed in a manner that involves transferring documents to an archive, this is where you should go.

How can I get a salary certificate for a pension from another region?

If the organization works, then request it from the employer (Article 62 of the Labor Code of the Russian Federation), if it doesn’t work, then in the archives. According to the new rules, all income is recorded in your personal account in the Pension Fund and your place of work, if the Pension Fund requires it, then this is probably the 90s, 2021.

Upon a written application from the employee, the employer is obliged, no later than three working days from the date of filing this application, to issue the employee a work book for the purpose of his compulsory social insurance (security), copies of documents related to work (copies of orders for employment, orders for transfers to another job , order of dismissal from work; extracts from the work record book; certificates of wages, accrued and actually paid insurance contributions for compulsory pension insurance, period of work with a given employer, etc.). Copies of work-related documents must be properly certified and provided to the employee free of charge.

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How to find out the size of your pension on the State Services website

An automatically generated letter is sent to the specified email address.

There is a link in the text, by clicking on which the user will confirm that he has indicated the correct address.

An alternative option is to receive an SMS with a code on your mobile phone. To confirm registration, the user enters it.

After registration, not all services are available to a citizen.

You can do this in several ways:

request delivery of an identity verification code by mail.
at the Community Service Center;
through a request for an enhanced electronic signature;

Most often, people turn to the Service Center to register.

Citizens submit the necessary documents to a specialist who enters the information into the database.

How to obtain a salary certificate for calculating a pension through government services » Lawyers' Bureau

Application to the archive for confirmation of work experience
Sample request to the archive
How to make a request to the archive on the Internet

How to make a request to the archive on the Internet Dear readers!

When assigning a pension, pension fund employees carefully check the documents. Obtaining an archival certificate is a free government service that can be obtained at multifunctional centers (MFC).

Archival specialists work and serve (help) readers during reception hours.

Otherwise, the fund's employees will help you formulate a request to the archive and tell you where to go to restore the necessary information. Also, the fund must retain personalized reporting data for the period since 1996. They contain information about the actual earnings of each Russian (provided that he received a white salary).

Archival authorities are often the only source of documentary evidence of income. If an organization was liquidated in accordance with the procedure established by law, then it was obliged to transfer all documents to it.

It is possible that the company was simply reorganized, then the documents could be transferred for storage to the successor or a higher structure.

How to get an archived salary certificate?

Where to contact? An algorithm for searching the required archive is given. In what documents can salary information be stored for a long time? What regulations govern these relations? The reason for writing this article was a question from a reader.

Question on topic

How can a citizen receive archival information and certificates (for example, information about what a teacher’s salary was in 1950 in the village of Kotovo) if archival documents were lost due to force majeure? And please tell me what regulations regulate these relations.

If archival documents were lost due to long-standing force majeure circumstances in the organization or in the state (municipal) archive, or the documents were not transferred to the archive at all, then it will most likely not be possible to obtain specific information.

Expert opinion

To confirm the amount of earnings in the absence of the documents usually required for this, you will have to go to court. Note that the courts are quite loyal:

take into account as evidence any surviving documents containing data on wages (pay slips, extracts from the staffing table, etc.), especially if it is clear that the plaintiff did not have any malicious intent in the disappearance of the required documents, for example, as a result of a natural disaster about which there is evidence (flood, fire, etc.);
Witness testimony will also play a role.

If documents are lost during personal storage by a citizen, then it is quite possible to obtain the necessary archival information. Only when contacting the archive is it necessary to precisely formulate the purpose of the request - what you need to receive:

1) an archival certificate of salary for a specific teacher or

2) statistical information on the salaries of teachers in rural schools in a particular area in 1950?

In the first case, the citizen’s request is of a social and legal nature,

associated with the protection of social rights (to pensions, benefits and compensation).

Archives, based on their funds, issue certificates confirming the place and length of work, salary, facts of awards, election to elected positions, repressions, property rights, etc.

To obtain this information, a citizen must in the archive:

present:
passport and
power of attorney, if he receives information not for himself, but on behalf of the principal;
work book (or a copy thereof), other documents related to the purpose of the request - containing the name of the organization in which the citizen worked, and confirming the dates and periods for which information is required to be found in the archive,

and also fill out an application (request) for the provision of archival information.

Social and legal requests of citizens are fulfilled by archives free of charge.

In the second case, the request can be classified as thematic

, because on the problem and topic of teacher pay in 1950.

An analysis of statistical reports and other documents of state and departmental statistics that district statistics departments or district departments of public education transferred for archival storage will be required.

Thematic requests of citizens are fulfilled by archives most often on a contractual basis, i.e. paid.

But in all cases, when contacting the archives, a citizen formalizes his precisely formulated request and its purpose in a statement (application form), the form of which is approved by the archives independently.

The classification of citizens' requests and the procedure for their execution are regulated in the current Rules for organizing the storage, acquisition, recording and use of documents of the Archival Fund of the Russian Federation and other archival documents in state and municipal archives, museums and libraries, organizations of the Russian Academy of Sciences (approved by order of the Ministry of Culture of Russia dated 18.01 .2007 No. 19; hereinafter referred to as the Rules for the Operation of State Archives; a new version of these Rules has currently been prepared and is undergoing public discussion).

Next we will comment on a more common situation - a social and legal request about the salary of a specific person.

In what documents can salary information be stored for a long time?

Payroll statements

(settlement and payment, settlement, payment) are stored:

75 years if created before January 1, 2003, and
50 years if created after this date.

Information on the amount of employees' wages may be contained in the staffing table

, which has a permanent shelf life. The fund of the district department of public education may well retain an approved/agreed copy or even the original of the staffing table for a particular school1.

That is, the storage period for documents on personnel created in 1950 has not yet expired, and it makes sense to contact the archive for the necessary information on the amount of wages. But before that, you will need to remember or clarify information about the school and the period of work in it.

Algorithm for searching the required archive

The general algorithm is as follows:

1. The rural school was subordinate (managed) to the department of public education of the executive committee (executive body) of the Council of Workers' Deputies of the corresponding district or city.

Documents from the district or city administration should have been transferred to the district or city archive; they could form a unified archival fund, which could include documents on the personnel of subordinate schools.

But if the school in the village of Kotovo was a ten-year school and the largest in the region, then its archival documents could be transferred to the district or city archive and taken into account there as an independent archival fund.

State (municipal) archives determine and clarify the belonging of archival documents to a particular fund in the process of working with source organizations, as well as in the process of working with archival documents of liquidated organizations. The archive usually maintains a list of funds indicating chronological boundaries (names of fund-forming organizations), which is available in the entrance area on the notice board and published on the official website of the archive.

2. It is necessary to remember in which district and in which region the village of Kotovo was located, which the author of the question has in mind, because since 1950 there have been many changes in the administrative-territorial division, the village might not have retained its name (for example, the village of Kotovo near Moscow was included within the city limits of Dolgoprudny, Moscow region in 1957). It is necessary to remember:

whether the settlement you are interested in was a large village directly under regional subordination or not;
whether the names of the district and region have changed, what their names were in 1950, if they are different now.

The full name of the school could reflect the geographical name of the area in which it was located. At that time, there were many such names, for example, “Kotovskaya comprehensive secondary (or eight-year) school with industrial training.”

All this must be remembered to find out the name of the district or city archive and correctly address the request.

The more accurately the request is addressed and formulated, the faster the documents will be searched in the archive, and the sooner the applicant will receive an answer.

If nothing is known about the regional archive to which the organization’s documents could have been transferred, then a request for information must be sent to the archival management body in the region or city

(if it was a regional center).

These organs can be called differently:

department (or department) of culture and archives,
Department of Culture, Tourism and Archives,
archival department (or department).

As a last resort, the request can be sent simply to the administration of the city or district settlement, which will provide information about the archive(s) to which it will be necessary to apply to obtain a specific archival certificate. To find the archive you need, you can also use the following sites:

“Archives of Russia” of the Federal Archive Agency (www.rusarchives.ru) and
Internet guide to Russian archives (web-archiv.ru).

3. A request for the provision of information from the archive about the length of service and the amount of wages is sent to the archive by the citizen himself (or by proxy, a person authorized by him). When visiting the archive in person, you must fill out an application (request) in which:

the purpose of the request is formulated;
last name, first name and patronymic, date of birth are indicated in full (many archives also ask for passport data);
contact information – address and phone number;
convenient ways to receive a response from the archive (in person, through the government services portal, by regular or email);
full name of the organization in which the citizen worked, to whom it reported (if possible), position (positions held) / profession during the period of interest;
If a citizen has previously applied for such information to any archival management bodies and archives, then it is necessary to additionally report this.

For the convenience of accessing the archive in electronic form, an approved electronic application form is posted on the websites of most of them.

(or even several forms with a specific composition of information that must be entered into requests of specific types: property, socio-legal, thematic).
In addition to personal application and through the archive website, in many regions the application can also be sent through the government services portal, MFC, by regular mail or e-mail, and in some places even dictated by phone.
The purpose of the request must clearly state for what period wage information is required (for example, for all months of 1950 or for a specific period in this year). After all, based on the available archival documents, the archival certificate will indicate and format in the form of a table the amounts of accrued wages separately for each month.

What regulatory documents are it regulated by?

Currently, the provision of archival information to citizens is considered a state (municipal) service. The result of its provision is:

archival certificates,
archival extracts,
archival copies,
information letters about the location of documents of interest to citizens,
response letters about the absence of the requested information and recommendations on further ways to find the necessary information,
notification letters about the inability to provide information.

The main legislative acts

on the basis of which this state (municipal) service is provided are federal laws:

dated October 22, 2004 No. 125-FZ “On archiving in the Russian Federation”;
dated July 27, 2010 No. 210-FZ “On the organization of the provision of state and municipal services”;
dated 02.05.2006 No. 59-FZ “On the procedure for considering appeals from citizens of the Russian Federation” (hereinafter referred to as Law No. 59-FZ);
dated July 27, 2006 No. 149-FZ “On information, information technologies and information protection”;
dated July 27, 2006 No. 152-FZ “On Personal Data” (hereinafter referred to as Law No. 152-FZ), etc.

Thus, the Rules for the Operation of State Archives and administrative regulations establish a deadline for the execution of requests of a social and legal nature - 30 days from the date of registration,

which corresponds to Law No. 59-FZ.
In the approved application forms for citizens to provide information from the archive, fields are allocated for the registration of information in connection with the processing and protection of personal data
under Law No. 152-FZ.

But all specific technologies work

for the provision of archival information are fixed
by administrative regulations
for the provision of state (municipal) services of information support to citizens, organizations and public associations based on documents of the Archival Fund of the Russian Federation and other archival documents. They establish the procedure, deadlines, requirements for requests and responses, control, appeal procedures, etc. organizational aspects. Currently, in the constituent entities of the Russian Federation, each state archive has such administrative regulations and is guided by them. Archival management bodies themselves act on the basis of similar regulations, and for their subordinate district and city archives they often develop and approve standard administrative regulations2.

* * *

The question asked by the reader is related to the current problem of searching and using archival documents and information. The following can be of significant help in this regard:

not only the efforts of archival management bodies and state and municipal archives, which publish lists of organizations indicating which specific archives have accepted their documents on personnel;
but also the efforts of the personnel services of enterprises, which on their websites can publish information about which archive and for what periods documents on the personnel of employees dismissed from this enterprise were transferred for storage.

Russian Pension Fund

When retirement age approaches, experts recommend paying close attention to the entries in the work book:

Compliance of the position with the state or staffing schedule.
The name of the employer or organization where the future retiree worked.
Date of entry into office.
The date of dismissal with the exact wording (indicating the article of the regulatory legal act in force on the date of dismissal).
Periods of advanced training.

All entries made in the work book correspond to a specific title document (Order). Unfortunately, not all personnel employees treat their duties with the proper degree of responsibility.

Careless personnel officers are aware of their importance, but do not want to understand that the employee’s future depends on their records.

Tip 1: How to get a certificate from the archive

Call and find out about reception hours, as well as the set of necessary documents.

2 State your problem and make an appointment if the archive is located in your locality. If the archive is located in another city or country, send a request for a certificate from the archive by registered mail with notification to be sure that it will not get lost in transit.

3 When making a request to be sent by mail, please indicate your full name. fully. Write the reason for the request, for example: “I (full name) ask you to send me an archival certificate (indicate which one) due to loss (or write another reason).

Put the date and sign. 4 Attach to your request a copy of your passport or any other document proving your identity, as well as a document indicating your involvement in this certificate. 5 When filling out an application at an appointment in the archives, have your passport (original) or power of attorney (original) with you if the application is being filled out by another person.

What is important to know about the new pension bill

In cases of registration of a special category of pensions (for example: for work in hazardous working conditions, individual entrepreneurs), you should apply for early verification of documents at an earlier date. If necessary, Pension Fund employees: - will provide explanations on how to make a request to archival authorities, which are often the only source confirming a citizen’s work activity; — will provide assistance in sending requests to former employers in Russia to provide additional necessary documents confirming insurance experience or work experience with special working conditions; — check the correctness of the documents, evaluate the completeness and reliability of the information contained in them.