Most often, Russians wonder how to get a duplicate birth certificate when there is very little time left to solve the problem. Traditionally, the document is carefully kept literally in the first years of a child’s life. Then it can get lost in a heap of papers, not to mention the testimony of adults.
Meanwhile, this document is necessary to solve many problems. So, it is needed to obtain an ordinary Russian and foreign passport. Fortunately, the design of the duplicate is simplified to the maximum. How exactly does the procedure go, and how much does it cost to issue a copy of a birth certificate?
Initial receipt of certificate
The initial receipt of the document must be made within the first month after the birth of the baby. But if the time is overdue, no fines will be charged for this. But it’s still worth getting the paperwork done as early as possible, because the newborn should be registered, a medical policy, various benefits and documents should be issued. And without evidence this cannot be done.
To obtain a document, any parent should contact the nearest registry office and provide certain certificates. If a duplicate is made, a state fee for the birth certificate will be charged upon registration.
To receive the primary document, it is enough for one of the spouses to come to the registry office, write an application and receive the document. If the parents are not officially registered, then a certificate of paternity establishment will be required, which is issued here with the consent of the father. Here, to obtain a certificate, the presence of both parents will be required. What documents are needed:
- parents' passports;
- Marriage certificate;
- certificate from the maternity hospital;
- certificate of paternity in the absence of marriage between the parents.
The document is completed fairly quickly, no more than 30 minutes. For the first time, a birth certificate is issued free of charge, and if it is restored, you will have to pay a state fee.
Why do children and adults need a birth certificate?
The presence of this paper is mandatory in a variety of situations:
- a child:
to obtain citizenship, registration at the place of residence, registration of a compulsory medical insurance policy, SNILS, INN, medical care, placement in educational institutions, when traveling abroad. - Adults:
to replace a passport, confirm a family relationship (for example, when registering an inheritance, concluding a gift agreement), to register a pension, and also if it is necessary to establish a maiden name. - Adults will need a document for children when applying for benefits and benefits due in connection with maternity (for example, a certificate for maternity capital, care allowance for up to one and a half years, certificates for large families) when returning personal income tax for a child.
Read also: List of documents for a newborn - registration at the MFC
Recovery in case of loss
Very often, documents become unusable or lost, which forces citizens to apply for a duplicate. The restoration procedure does not take much time, with the only difference being that a state fee is charged for a repeated birth certificate. You can issue a duplicate if the original:
- lost;
- spoiled, etc.
It is strictly unacceptable to laminate the certificate, since in this form it is considered invalid and requires replacement. To replace, you need a similar package of papers as for the initial registration, only in addition a state fee is required for the restoration of the birth certificate. To eliminate errors and unnecessary legwork when paying, it is better to find out the necessary details in advance.
All documents are provided to the registry office in the form of copies, but the specialist will need the originals for verification. To restore, you can personally contact the registry office, or do it through an authorized representative, the Internet or the postal service. If you decide to send documents to the registry office by mail, you need to certify all copies in advance. And when registering through a representative, you will need a notarized power of attorney in his name.
Usually the registry office stores the data from the first certificate, so there should be no problems with restoring the document. If the records were lost or the document is restored in another city, then you will need to write a statement to the archive.
Main aspects
A child’s birth certificate is a document of a new citizen of the country. Done on the prescribed form.
This is the baby’s first document, which establishes the child’s identity and the identity of his parents, allowing him to register a new member of society at his place of registration, see a doctor, and enroll in a preschool and school.
Photo: child’s birth certificate
This is an important document that all young parents are obliged to obtain. The certificate may also be useful for an adult. Therefore, citizens often look for a way to get a duplicate.
Often, when reaching adulthood and receiving a passport, the document is lost. Damaged and laminated documents are also not accepted by government agencies.
A duplicate certificate may be needed in the following situations:
- access to a medical institution and inpatient treatment;
- enrollment in kindergarten;
- entering school;
- obtaining a passport;
- registration of subsidies, allowances, benefits and social payments;
- registration of SNILS;
- restoration of other documents.
A birth certificate, despite a passport received upon reaching adulthood, is an important document in adult life.
Deadlines for applying to the authority
If you follow some rules, you can get a duplicate of a child’s birth certificate in 1 day. To restore a lost child’s birth certificate, it will take no more than 1 day, provided:
- provided there is no valid reason for refusing to issue a document;
- when storing records of civil status in the very department of the registry office where the parents or the citizen himself applied;
- if the citizen personally came for a duplicate, and did not use the Internet services or the services of the MFC.
It takes more time to process a duplicate if the archive with the accounts has moved. If the need for a duplicate is explained and there is a good reason, there are no restrictions on the number of copies.
There are no legal time limits for issuing a duplicate. In practice, receiving a duplicate in person takes no more than half an hour.
If the documents to be received are not fully collected or the applicant does not have the right to receive a copy, the registry office employees may refuse to issue the document.
The parents of a minor citizen (guardians), personally an adult citizen, guardians of an incapacitated person, and relatives of a deceased citizen have the right to receive the document.
The document is prohibited from being issued to a mother and father who have been deprived of parental rights. There are several reasons and obstacles due to which the document will have to wait a long time and be reapplied several times.
The reason for this may be the loss of the initial recording, loss as a result of a cataclysm. If an entry in the registry office is not available, you need to contact the archive. The archive stores a second copy of the recording record.
Amount of state duty in case of loss of the original document
There may be several reasons for obtaining a duplicate, including the loss of a document. To restore a birth certificate if the document is lost, you must pay a state fee.
This is the only fee for issuing a duplicate. The state duty is 350 rubles. Details for paying the state fee can be found at the stand at the registry office or on the official website.
You can deposit funds for payment in several ways:
- independently through ATMs, terminals and mobile banking applications;
- You can pay with electronic money;
- You can make a payment at the Russian Post Office.
Some transactions require certified copies of documents. These are ordinary photocopies of the certificate, certified by a notary. The tariff for notary services is 500-800 rubles.
Legal basis
Chapter 2 of the Law of the Russian Federation “On Acts of Civil Status” (143-FZ) regulates the procedure for issuing a birth certificate for a new citizen. The document is issued on the basis of:
- medical certificate confirming the birth;
- statement of a citizen in whose presence the child appeared, if he was born outside of the medical field. institutions;
- parents' documents.
The law provides for the issuance of a duplicate within one day if there are no obstacles.
Re-registration
When re-issuing the certificate, a duplicate is issued, which will have no less legal force. Step-by-step instructions for restoring birth paper are as follows:
- First, the parent must contact the registry office with the necessary documents and write an application. Persons over 18 can apply independently.
- A civil registry office employee will issue a receipt according to which the state fee for a duplicate birth certificate is paid. A receipt for payment must be attached to the package of documents. It is important to carefully enter the details when paying the state duty so that you do not have to pay the fee again.
- After about half an hour, the applicant receives a completed duplicate.
Registration is delayed if the application to the registry office occurs in another city. The employee makes a request to the department of the city where the primary certificate was issued. After receiving the response, the applicant is issued a duplicate. If you have relatives in your hometown, you can draw up a power of attorney, have it certified by a notary and send it to them. With a power of attorney, relatives will be able to restore the birth certificate in their hometown.
What is an apostille?
Apostille is a stamp that confirms the citizenship of its owner. If it is available, the document acquires legal force in the territory of another state. To obtain such a mark, payment of a state fee is required. Its size varies depending on the region of the country.
An apostille can be affixed to the original and its copy, previously certified by a notary.
Amount of state duty
The amount of the state duty is determined by the purpose of sending the application. When applying to the registry office, the following fees may apply:
- There is no charge for the initial registration of a newborn;
- when restoring a certificate - 350 rubles;
- establishing paternity in the absence of marriage between parents – 350 rubles;
- certificate of relationship – 200 rubles.
A government agency such as the Civil Registry Office does not have its own website where information regarding details would be provided, online payments would be accepted, or it would be possible to print out a payment slip. Similar opportunities are provided by government services or Sberbank online, where you can pay a lot of government fees to almost all government departments of the Russian Federation. But many people have difficulty paying such a fee.
How to pay the fee
When re-issuing a certificate, payment of the state duty is required. The payment procedure is simple:
- First you need to find out the exact details. Typically, such information is provided at the registry office, issuing a receipt for payment.
- You need to go to the bank office with the receipt form.
- Make payment of the required amount.
- Provide the registry office with a paid receipt or payment receipt.
Payment terms are not particularly important. If you have a check on hand for payment of the state fee, then the application will be accepted immediately upon application. The main thing is that all details are specified correctly. Payment can be made not only through a bank cash desk. Knowing the details, you can pay the state duty:
- at the post office - to pay, you only need to fill out a receipt, indicating the necessary details;
- through terminals in Sberbank or in the registry office departments - these devices usually already store information regarding payment details, but if they are not available, the necessary information can be entered manually;
- via the Internet (online banking, electronic payment systems, wallets, government services portal, etc.) – in the required service you need to enter the data necessary for payment and make the payment.
By the way, using a confirmed account on government services, you can apply for a certificate. When the application is processed, the applicant will be informed of the date to come for the completed paper.
Can extradition be refused?
In some cases, a duplicate may not be issued:
- If the applicant is deprived or limited in parental rights, such citizens can only be given a certificate regarding the existence of a record.
- The registration record was not saved. You need to contact the archives of the city where the certificate was first issued.
- No ID.
- There is no valid reason to restore the paper.
- If the person for whom the document is issued is officially listed as deceased.
Also, a certificate will not be issued if there is no supporting information regarding the birth of the child or the application form is filled out incorrectly.
conclusions
As a conclusion, it is worth recalling that:
- the state duty is collected only from those citizens who repeatedly apply for the production of birth papers;
- If the document is drawn up for the first time, then you do not need to pay for it.
If parents do not have a record of the presence of a child in their passport, they do not have the right to refuse to issue a repeat birth certificate. The main thing is that the parent has an identification card with him. If you have all the documents (passport, check for payment of the state duty), the restored paper with birth data is issued within half an hour after contacting the registry office and accepting the application.
Confirmation insert
Between 2003 and 2007, a confirmation insert was issued in addition to the certificate. It confirms that the child has Russian citizenship. It contains:
- Last name, first name, patronymic of the owner.
- The basis for issuing the insert.
- Series and number of the main document.
- Details of the authority that issued the confirmation copy.
Subsequently, the insert was replaced by an apostille, but did not lose its legal force.
A duplicate of a birth document may be needed to obtain a foreign passport, conduct outpatient treatment, or enroll in an educational institution. A copy is issued by the registry office based on data from the civil registration book. Certified by a notary. Using a certified duplicate in everyday life will prevent damage or loss of the original.
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