How to confirm work experience if the organization is liquidated? – Grunina Zhanna Vasilievna, December 21, 2021

In what cases is it necessary to confirm work experience?

The need to confirm work experience arises when a citizen retires. Depending on the years of work, the labor pension is calculated, and its size is determined.

Elena Smirnova

Pension lawyer, ready to answer your questions.

Ask me a question

Before the pension reform, which began in 2002, length of service was the main indicator for pension calculations. And after the innovations, the main factor became the insurance period and the amount of monthly contributions to the Pension Fund.

However, for persons whose working activity began in the pre-reform years, length of work experience remains an important indicator. It is equivalent to modern insurance experience, with points accrued for each year worked on the principle of valorization - converting years worked into the monetary value of insurance premiums.

In some cases, having a certain amount of work experience makes it possible to retire early, before a person reaches retirement age. This applies to a number of specialties with particularly difficult working conditions:

• MORF military personnel.
• Workers in hot shops.
• Workers in industries with harmful and hazardous working conditions.
• Employees of the Ministry of Internal Affairs, FSB, Ministry of Emergency Situations, National Guard and other federal departments, with paramilitary conditions of service.

The length of service, in addition to the actual time of work in production or service in an institution, includes:

• Conscript service in the army.
• Caring for a newborn baby.
• Caring for an incapacitated disabled person.
• Time spent on registration in the central registration center.
• For spouses of military personnel, the length of service includes time spent living in remote garrisons where employment was impossible.
• The term of imprisonment if the citizen was later rehabilitated.

Thus, confirmation of work experience will be relevant for all persons whose working life began before 2002. — before the introduction of a point system for calculating pension payments.

In addition, the number of years worked in production also affects the amount of a number of social benefits - for example, when paying sick leave, or calculating maternity payments during pregnancy. In addition, some employers impose conditions for job applicants, among which a frequently encountered requirement is that they have a certain amount of work experience in the proposed specialty.

Documents confirming work experience for granting a pension

When applying for state pension provision to authorized structures, it is important to promptly provide documents confirming your work experience.

Preparing materials for people of pre-retirement age is not always easy. There are cases when enterprises were reorganized, their names changed, their owners disappeared with the necessary documentation, etc.

In such a situation, the right to a pension is not lost, but the fact of employment must be proven.

The main document confirming the total length of service is the work book.

The need to confirm experience

The total period of a person’s working activity since reaching working age is the main indicator on which the size of monthly pension payments depends. Until January 2002, length of service was taken into account.

After this date, the insurance period became important - the years during which the citizen received an official salary and made contributions to the state Pension Fund.

When calculating benefits, non-insurance periods are also taken into account (accruals during this time are not received by the Pension Fund).

Confirmation of length of service is a mandatory procedure when applying for an old-age pension. The number of years worked must be at least 10 (in 2021). By 2024, this figure will increase to 15 years.

At the same time, future retirees need to accumulate points (coefficients growing until 2024). For people who work at enterprises with special working conditions, employees of federal departments with paramilitary conditions of service, special conditions are provided.

Required package of documents

The main evidence confirming the sufficient length of service of a Russian citizen is a personal work record book. It contains records of enterprises indicating the time of admission and dismissal, stamps and signatures of managers. It is planned to convert this information into digital form and store it in a single database.

By 2021, a unified program had not been created and the transition to an electronic format was not made. Therefore, entries in the book remain the main evidence of work activity.

In some cases (if a document is lost or inaccurate data), a replacement work book may be:

• mutually concluded labor agreements;
• certificates from employers, federal agencies;
• extracts from orders of organizations;
• certificates from the commissariat where the citizen served;
• certificates of members of trade union organizations with notes on regular contributions;
• copies of pay slips, where there is information about the deduction of contributions for the employee;
• statements for the issuance of wages, personal accounts.

Sample certificate from place of employment confirming work experience.

Documents that confirm the time of work counted as length of service must contain information for the Pension Fund of the Russian Federation: date of formation, registration number, basis for issuance, as well as the period of activity of the employee, his last name, first name, patronymic, position held.

The length of service after 01/01/2002 includes only those periods when the company paid insurance premiums for the employee. You can check this on the Pension Fund website or on the State Services portal.

Confirmation methods

A future retiree, who worked for many years at one enterprise or changed several jobs, but was careful about filling out documents, presents a book with records and stamps to the Pension Fund to confirm his experience. If information about work experience is lost, you should be guided by government decree No. 1015. From it you can find out how to confirm work experience without a work book.

There are 2 ways:

1. Documentary. It is possible to confirm the fact of employment with the help of documents indicating that the person was on the staff of the organization, served in the army, or cared for loved ones.
2. Interviewing witnesses. Testimony from third parties is accepted for consideration in the absence of official evidence, and also as additional confirmation when calculating the time of work.

Entry in the work book

Article 66 of the Labor Code of the Russian Federation states that information about/about:

• the work performed (hiring for it, position held in the department);
• transfers between departments in 1 organization;
• dismissal indicating the clause of the article of the Labor Code of the Russian Federation;
• awards and incentives.

Entry in the work book about hiring.

The Pension Fund employee is obliged to carefully check the records. If there are errors (crossed out letters, unreadable entries), work experience in the USSR (before 1991) is not taken into account. Experts pay attention to the wording, which must comply with the requirements of the Labor Code of the Russian Federation and the Pension Fund.

Certificate from employer

In controversial situations, a certificate confirming your work experience is required. To do this, the future pensioner must make a request to the former employer and wait for the official paper to be issued.

It contains information about working hours and grace periods (maternity leave, conscription in the army).

This is necessary if there are no records or seals, the work document is drawn up carelessly, and the case is being considered in court.

The employer must prepare a response within the time limits specified in Article 62 of the Labor Code of the Russian Federation. If documentation is lost due to the fault of the enterprise, its management provides an explanation. In case of damage to the archive due to fire, vandals, or theft, the organization must provide a certificate of the incident.

Through testimony

If an enterprise is liquidated and a citizen is unable to collect evidence of work activity, he has the right to include 2 witnesses (in accordance with Federal Law No. 173 of December 17, 2001).

To do this, the future retiree should contact former colleagues who worked with him at the same time.

Their testimony can be used in the PF department and at the enterprise after its reorganization or loss of papers.

You must first submit an application to the PF authority at your place of residence and attach the following documents:

• an explanatory note from the HR department (in case of loss of papers due to the fault of the employer);
• a certificate from the archive (if the search for evidence did not produce results);
• confirmation of damage or loss due to theft, a natural disaster, or careless handling (if personal papers are lost).

Witnesses can be used to prove work activity.

Before testifying, witnesses should present documents that identify them and confirm their service in the organization. The period of employment must coincide with that of the person in whose favor they testify. The length of service of a future pensioner at the enterprise should not be more than 50% of the total length of service required to grant a pension.

The method of confirming length of service with the help of witnesses is applicable only in the case of a citizen’s labor activity in the territory of the Russian Federation. In this case, his mandatory registration as an insured person is required. Indications are not taken into account if it is necessary to confirm non-insurance periods.

Archive requests

From the archival organization you can obtain certificates confirming the length of service and labor payments for the required period.

They are provided free of charge on the basis of an application in which the citizen indicates:

• name of the archive (place of submission);
• personal data - full name, date of birth, address;
• the time period for which information is needed;
• name of the organization where the applicant worked;
• the basis for issuance is “loss of work book”;
• date, signature.

Certificate of work experience from the archive.

The application is registered in person or submitted through the territorial MFC. Employees are required to process information and issue certificates within 30 days. If unforeseen difficulties arise, the organization has the right to extend the application processing time.

Judicially

If the Pension Fund refuses to establish the length of service for any period, the interested person has the right to go to court.

To do this, he should prepare a petition and attach to the case all available documents, as well as witness statements.

If you lose your work book, which contains entries before the introduction of the law on compulsory pension insurance, it is possible to prove the fact of work only with the help of witnesses and archival data.

Between 1986 and 1995. commercial organizations rarely transferred documents for storage. In this case, it is difficult to find evidence.

However, an interested person has the right to file a claim for damages from an employer who did not fulfill the obligation to transfer files to the archive before the liquidation of the organization.

Based on the results of the consideration of cases, the judge makes a decision to satisfy the claim and award the length of service or reject it.

General confirmation procedure

If disagreements arise between a pensioner and the Pension Fund of the Russian Federation regarding the award of length of service, it is necessary to refer to the procedure established by the state body.

It states what a citizen should do in controversial situations:

• submit a written request to make adjustments to the pension file;
• present the collected evidence;
• wait for the results of the Pension Fund audit.

If a PF employee refuses to take into account the length of service of a future pensioner or a person whose cash payments are suspended due to a review of the pension file, you should do the following:

• request a written explanation indicating the reason for refusal to correct individual information;
• make adjustments according to the requirements of the fund (if possible);
• apply with a written refusal to the main Directorate of the Pension Fund of the Russian Federation in the republic or region in order to resolve the issue without trial;
• if the State Pension Fund refuses to contact the prosecutor's office or court, having previously received a written explanation from employees of the regional office of the department.

Features of confirmation of experience during the liquidation of an organization

If the enterprise no longer exists and the fact of employment is not reflected in the work book, you should find a successor. To do this, you can contact the tax authorities. Information about the future fate of the company is stored here. It may have been liquidated or converted.

In the absence of a legal successor, materials on the case should be searched in the archive (municipal, regional). Information about where the securities of the liquidated enterprise were transferred can be clarified with the tax authorities.

The only interested party in processing age-related payments is the pensioner. The safety of the work record and the implementation of activities that help find evidence of employment and restore seniority largely depend on his actions. If the Pension Fund refuses to assign payments to a pensioner, the issue should be resolved through the court.

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In the absence of documents on existing experience and the impossibility of obtaining them due to military operations, natural disasters (fire, flood, earthquake, etc.)

), accidents, catastrophes or other emergency situations, length of service as a worker, employee, other work in which the employee, not being a worker or employee, was subject to state social insurance (except for work for individual citizens) work (service) in paramilitary security, in special communications authorities or mine rescue unit, regardless of its nature, incl. giving the right to a pension on preferential terms and for length of service is established on the basis of the testimony of two or more witnesses who know the applicant from working together at one enterprise, institution, organization, collective farm or one system.

In the same manner, testimony confirms the period of residence of citizens from among the nationalities who were forcibly evicted from their places of permanent residence in the 20s - 30s - 40s - 50s, as well as the time they worked on the collective farm until 1965 in cases where it is impossible to obtain documents on existing work experience regardless of the reasons for the lack of archival data.

In the absence of documents on existing work experience and the impossibility of obtaining them due to the complete liquidation of the enterprise, institution, organization or lack of archival data for reasons other than those listed in paragraph 2.

1, work experience is established on the basis of the testimony of at least two witnesses who know the applicant from working together with him at the same enterprise, institution, organization, collective farm, other cooperative or in the same system and who have documents about their work for the time in which they confirm the applicant's work.

The length of work experience established by witness testimony in these cases should not exceed half of the length of service required for granting a pension.

The time spent working for individual citizens, in farms (peasant households), under the conditions of individual labor activity is not confirmed by testimony.

If there are documents on the total length of service, the nature of the work, which gives the right to a pension on preferential terms and for length of service, is not established by witness testimony.

Special length of service, which gives the right to a pension for long service to certain categories of aviation workers and flight test personnel, is confirmed: for employees of flight and flight test personnel - by a flight (parachute) record book.

In the absence of a flight record book, the flight hours are determined according to the accounting records of flight hours flown by the flight crew. The employment of individual flight test personnel during testing of experimental equipment is confirmed by certificates from enterprises (associations) and organizations indicating documentary grounds (orders, reports on the completion of the task, etc.)

If persons working for citizens under contracts (domestic workers, nannies, secretaries, typists, stenographers, watchmen, gardeners, drivers and others) do not have work books, the time of their work in the household is confirmed by certificates of trade union organizations with whose participation the contract was concluded between employer and employee.

If it is impossible to obtain such certificates (including in cases where the work contract of individual citizens was not registered with trade union bodies), certificates issued by the employer are accepted as proof of length of service.

Documents submitted to confirm work experience must be signed by the heads of enterprises, organizations (personnel services) and certified by a seal.

Entries in the work book must be made in accordance with the requirements of the Instructions on the procedure for maintaining work books at enterprises, institutions and organizations, which was in force at the time of filling out and making this entry.

Recommended reading:

Ways to confirm work experience

The main way to confirm work experience today is a special document that displays all the information about a citizen’s work activity - a work book. In recent years, there have been numerous conversations about the need to transfer these paper documents into electronic format and enter them into a common data system.

But, as of 2021, such a transfer has not been made, and entries in the work book still remain the main way for an employee to confirm his length of service. However, a paper book is not durable and may become unusable or accidentally get lost. What are the possibilities for confirming work experience in this case?

How is experience confirmed based on testimony?

The pension fund did not take into account part of the insurance period when assigning a pension? The majority of Russian pensioners have been in this situation, but not every one of those who have been has come to terms with the refusal. The Zen channel “I HAVE THE RIGHT” learned how you can protect your experience from the Pension Fund, even if you do not have supporting documents.

Don't let the Pension Fund take away your seniority. pixabay.com

The main document confirming the existence of insurance experience is the work book, but, as practice shows, entries in the work book do not guarantee that the Pension Fund of Russia will count the entire work experience.

The reasons for refusal may be different: unreadable printing, illegible handwriting, incorrectly completed entries, etc. Before refusing, you will be asked to bring supporting documents, but often the necessary documents are no longer available for objective reasons.

You return to the Pension Fund with nothing, it “cuts” your length of service and awards you a smaller pension than you actually earned. However, the fact of your work can be proven not only on the basis of documents, but also on the basis of witness testimony.

This possibility is provided for in Article 14 of Federal Law No. 400 “On Insurance Pensions”. And the procedure for recording length of service on the basis of witness testimony is regulated by the Rules for calculating and confirming the length of service for establishing insurance pensions, approved by Decree of the Government of the Russian Federation of October 2, 2014 No. 1015.

Let's, together with the Zen channel “I HAVE THE RIGHT,” break down these rules.

Rules for confirming insurance experience based on testimony

The pension fund takes into account the testimony of two or more witnesses who know the citizen from working together with the same employer. The testimony of one witness is not taken into account.

Pension legislation provides two grounds for confirming length of service

according to testimony.

The first reason is the loss of documents due to a natural disaster (flood, hurricane, fire, etc.).

If documents confirming your experience are lost due to a natural disaster, then in addition to witness statements, you will need to provide three certificates to the Pension Fund:

•

a certificate from the state or municipal authority in whose territory the natural disaster occurred, confirming the date, month, year, place and nature of the disaster;

•

a certificate from the employer or state (municipal) body confirming the fact of loss of work documents due to a natural disaster and the impossibility of their restoration;

•

a certificate from an archival institution or state (municipal) body confirming the absence of archival data on the period of work established on the basis of witness testimony.

The second reason is the loss of documents for other reasons (due to careless storage, intentional destruction, etc.) through no fault of the employee.

If documents are lost for other reasons not related to a natural disaster, then you must provide the Pension Fund with one certificate:

•

a certificate from the employer or other official documents confirming the fact and reason for the loss of work documents through no fault of the employee and the impossibility of obtaining them.

When should the Pension Fund “take its word”?

Pension Fund employees can also make mistakes, but only the court can correct their mistakes.

pixabay.com

The two above-mentioned grounds have other differences.

Thus, if documents are lost due to a natural disaster, there is no restriction on the duration of the period of work confirmed by witness testimony - whatever length of service the witnesses confirmed is what you will be credited with.

At the same time, if documents are lost for a reason not related to a natural disaster, then, based on testimony, the Pension Fund will count no more than half of the insurance period required to assign a pension.

The length of service required to assign a pension is the minimum established by law at which the right to an insurance pension arises. In 2021, this minimum is 9 years of experience, which means that based on testimony, no more than 4.5 years can now be counted.

The length of service requirements are growing every year (details here) and in 2025, in order to retire, you will need to have at least 15 years of insurance experience. Thus, the duration of the period of work covered by witness testimony will also increase – 7.5 years.

Another important difference between “natural disaster” and “other cause” is that if a natural disaster led to the loss of documents, then witnesses simply report working with the relevant person without having to prove it with documents.

Probably, the legislator, obliging the Pension Fund to take their word for it, proceeded from the obvious assumption that the natural disaster also destroyed the documents of the witnesses, so there was nothing to show them other than their word of honor as evidence.

At least, the law obliges Pension Fund employees in such a situation to take their word for it: whether they will believe it or not is an open question.

But in case of loss of documents for another reason not related to a natural disaster, an even word is not enough. Witnesses must document the fact of their joint work with the citizen in respect of whom they confirm the experience.

If a witness is unable to testify in person at the Pension Fund, for example due to poor health, then the testimony can be certified in the prescribed manner and presented in writing.

When is witness testimony not taken into account when confirming experience?

In addition to work, the insurance period includes 11 more periods of activity - however, confirmation of these non-working periods (non-insurance periods) is not made on the basis of witness testimony.

If you worked, but insurance contributions from your salary were not transferred to the Pension Fund, then such work activity also cannot be taken into account on the basis of witness testimony.

Failure to pay insurance contributions to the Pension Fund indicates that you worked unofficially and during this period your pension rights were not formed.

It is possible that you provided all the necessary testimony, but the Pension Fund still refused to count your insurance experience. The probability of such an outcome is high and its reason is the mistakes of employees of the pension department.

Yes, the Pension Fund is also mistaken. In this case, you can protect your rights only by going to court.

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How to confirm your experience?

The procedure for restoring information about experience is regulated by the provisions of Government Resolution No. 1015, adopted in 2014. It spells out the necessary actions in case of loss of official documents or the presence of a certain work experience. According to this resolution, there are two main methods of confirmation:

• Documentary - when information is confirmed by extracts and copies of official documents indicating that this citizen was on the staff of the organization, served in a military unit, etc.
• Testimony of witnesses . They are accepted for consideration only in the absence of official documents, or as additional evidence when calculating the duration of work.

What will you need?

The procedure for a citizen who needs to obtain certain evidence of work experience is determined by current regulations and consists of the following steps:

1. Drawing up an application for the need to obtain documents and certificates confirming work experience. Submitted to the former employer.
2. Obtaining appropriate confirmation from the archives. If no documents have been preserved in the archives, you will need to obtain a certificate about this. If data about an employee is lost due to the fault of the employer, he must provide an explanation. If the documentation is destroyed as a result of certain force majeure circumstances, the organization submits a certificate of the incident that occurred - fire, flood, etc.
3. If it is impossible to obtain supporting documentation, the only way out is to provide testimony.

Necessary documentation and certificates

In a situation where the HR department of an enterprise or the employee himself has lost his work book, the following documentation is allowed to be used as confirmation of work experience:

• An employment contract concluded with the employee.
• Any certificates issued by the human resources department signed by the head of the organization.
• Extracts from internal orders for the enterprise.
• Documentation on the calculation and issuance of wages, vacation pay, maternity and other payments passing through the organization’s accounting department.
• Copies of payment documents confirming the employer’s transfer to the tax service, pension, medical and social funds of payments for this employee.
• Certificates from the military commissariat or military unit where the citizen served.
• Certificate from the social insurance fund regarding payment of sick leave benefits.
• Characteristics issued by the management of an enterprise to its employee.
• Certificate of a member of a trade union organization with notes on the payment of trade union dues for a certain period of time.

Step by Step Actions

The entire procedure for confirming work experience consists of several stages. To do this, first of all, you will need to contact your former employer. All information relating to each specific employee must be stored in the archives of the enterprise for a clearly established period of time, after which it is transferred for storage to the city archives.

When five years have not yet passed since the employee’s dismissal, you should contact the company’s human resources department for supporting documentation. After this period, it goes to the city archives.

Proof

If a citizen worked at an enterprise on a general basis, then if he loses his work book, he can request the above documents as supporting documents: a copy of the employment contract, extracts from orders, etc. But in a number of cases, there are types of activities in which there is no work book as the main document confirming experience and qualifications. All these cases are provided for by current legislation:

• Fulfillment of labor duties on the basis of a civil law agreement. In this situation, the time from the moment the contract is signed until its expiration is counted.
• For individual entrepreneurs and farmers, the proof document will be a certificate from the Federal Tax Service or the Pension Fund of the Russian Federation about making tax and pension payments within a certain time frame.
• Employees of the Armed Forces, the Ministry of Internal Affairs and other paramilitary services that do not require work records can confirm their length of service with certificates from military commissariats and unit personnel departments.

Witness's testimonies

If it is impossible to find any documentary evidence of work in a certain organization, a citizen, to confirm his case, has the right to attract two witnesses. This right is stated in Federal Law No. 173 of 2001. They may be persons who previously worked with the citizen at the same enterprise at the same time.

Witness testimony can be used to confirm work experience in a variety of organizations that maintain personal records of citizens - a branch of the Pension Fund of Russia, at an enterprise that requires information about a previous place of work.

To do this, submit an application supported by the following documents:

• Confirmation of the fact of loss or damage to the work book due to the fault of the employee - fire, natural disaster or careless storage.
• If a document is lost due to the fault of the employer, an explanatory note from the HR department is provided.
• When documents are not found in the city/district archive, you should present a certificate about this issued by the archive employees.

Witnesses, before giving evidence, must present documents confirming their identity, as well as the fact of work (service) in a certain institution. In terms of time, the terms of their work must coincide with the time of work in the same organization of the citizen in whose favor they testify.

Requests to the archives

To confirm your work experience through the archives, you will need to fill out a specific application form. It is a form where you need to enter the following information:

• The name of the archive where the application is submitted.
• Individual details of the applicant - full name, date of birth.
• Address of residence and registration.
• The time period for which the applicant needs information.
• The name of the institution where the applicant worked and his position.
• The basis for issuing a certificate is, in this case, the loss of a work record book.
• At the bottom of the application is the date of preparation and signature.

Elena Smirnova

Pension lawyer, ready to answer your questions.

Ask me a question

You can submit an application during a personal visit to the institution, or with the help of the territorial MFC. Within two weeks, archive staff process the data and issue the applicant with the necessary certificates or extracts from documents.

Confirmation of experience with witness testimony

Witness testimony can be a good help for citizens who need to confirm their work experience if, for some reason, other documents are missing.
To do this, the employee should write an application to the personnel department of the enterprise, where personalized accounting is carried out. sample application for establishing the fact of work in .pdf format (Adobe Reader) The application must be accompanied by the following documents:

• A document that confirms with facts the circumstances as a result of which the work book was damaged or lost. For example, confirmation from the fire inspection service about a fire at the facility, indicating the date of the event.
• Certificate of loss of the book signed by the employer indicating the reasons.
• Certificate from the archive about the absence of data on the requested periods of work.

If the loss of documents occurred as a result of careless storage or intentional destruction, but the employee is not to blame for this, then the testimony of 1-2 witnesses can be used as confirmation of work experience.
They must be the employee’s colleagues, that is, work at the same enterprise. According to their testimony, the duration of work should not be longer than that established by law when assigning a pension. It is permissible for a witness to provide his testimony in writing if he is unable to testify for objective reasons, for example, in case of illness. In a situation where the Pension Fund decides not to take into account length of service based on testimony, then citizens can resolve this issue through the court.

How is work experience confirmed through the court?

Since 1996 Russia has introduced a system of personal records of all employees, for the maintenance of which the Pension Fund is responsible. But until 1996 There was no unified pension record of employees, therefore, if a citizen loses his work book, he can confirm his length of service only through the judicial authorities. Before going to court, you will need to prepare the necessary documentation and evidence:

• Statement of claim.
• Personal documents.
• Witness's testimonies.
• Documentation directly or indirectly confirming the fact of work at the enterprise at such and such a time.

Statement of claim for confirmation of experience

The restoration of lost work experience is within the jurisdiction of district or city courts - this is where the application should be submitted. The application is either written by hand or compiled on a computer and then printed on a printer. The structure of the statement is as follows:

1. In the upper right corner, a “header” is filled in, where the name of the court and the plaintiff’s passport details are indicated.
2. The main text contains information about the enterprise where the applicant worked. Hours of work and position he held.
3. Requirements for the court. In this case, please establish the fact of the length of service from the date of hiring to the date of dismissal.
4. The following is a list of documents and certificates attached to the application.
5. The application is certified by the personal signature of the submitter, and the date of its preparation is indicated.

Further actions

All legal proceedings, according to the procedural legislation of the Russian Federation, are adversarial in nature. That is, in order to make a decision in favor of the applicant, a strong evidence base must be presented to the judge’s attention. In this situation, this may be indirect documentary evidence or testimony. Based on the results of the consideration, the judge makes a decision to satisfy the claim for reinstatement of length of service or to reject it.

If a positive decision is made, the plaintiff submits a copy of it to the territorial branch of the Pension Fund, on the basis of which the employees make adjustments to the citizen’s personal data.

Features of confirmation of experience during the liquidation of an organization

Another difficulty arises for citizens when they need to confirm their work experience in a defunct organization. To do this, you should contact the tax authorities. Where to find out whether a closed organization has a legal successor. It is also possible that the company merged with another organization. In such a situation, all archival documentation should be located in these organizations.

If there is no successor company, data on former employees should be in the archive. Depending on the level of subordination of the enterprise, all its documentation during liquidation is transferred to the municipal or regional archive. Information about where all the archival papers of the closed enterprise were transferred can be obtained from the same tax service.

How to confirm work experience if the company is liquidated?

Another case that citizens often encounter when applying for a pension: the enterprise where the citizen once worked has been liquidated.
In such a situation, it is necessary to make inquiries about the company at the tax office, whether it has a legal successor, or whether it has merged with another company. If there is a legal successor, the situation is simplified, since all documents must be in his possession. If there is no legal successor, then it is recommended to look for information about the company in the archive. Depending on who the enterprise was subordinate to, the documents are placed in the appropriate archive: regional, federal or municipal. All information about this can be obtained from the tax office.

When they retire, citizens confirm that they have worked for a certain number of years at a particular enterprise. Considering the fact that searching for information about work experience that is not registered in the work book can take a lot of time, future retirees are recommended to study their personal account in advance and start processing the missing papers.

Confirmation of Soviet work experience

Another relevant case is how to confirm the presence of work experience from Soviet times, when there was neither a modern pension system nor personal registration of citizens. The only way to confirm this is an entry in the work book, or other documents from the place of previous work. If documents are lost, recognition of experience through the courts will be required.

To do this, you will need to collect the available evidence, including indirect documents and testimony of witnesses who previously worked with the applicant at the same enterprise. For example, until 1991 the only mandatory payments collected from every working citizen were contributions to state social insurance. Of course, it is difficult to find in the archives documentary evidence of payments made thirty years ago, but it is worth trying. In this case, you will receive 100% confirmation of work experience during Soviet times.